Using Code Words for Special Scheduling

Code Words allow you to trigger specific scheduling behavior simply by mentioning a keyword in an email.

Each code word is linked to a Meeting Type, which defines how that meeting should be scheduled. When Workmate detects the code word in an email conversation, it automatically applies the settings associated with that meeting type instead of using the default scheduling rules.

This allows you to quickly signal to Workmate how a meeting should be scheduled without needing to manually specify the details.

How Code Words Work

To use a code word, simply include it in the email where you ask Workmate to schedule a meeting.

For example:

“Let’s schedule a dinner next week.”

If Dinner is configured as a meeting type, Workmate will recognize the code word and schedule the meeting according to that meeting type’s settings — such as its duration, location, or scheduling lead time.

If no code word is detected, Workmate will schedule the meeting using the Default Meeting configuration and your standard scheduling preferences.

When Code Words Are Useful

Code words are especially helpful when you want to override your normal scheduling behavior.

For example, you might use them when:

• Scheduling meetings outside your normal working hours

• Creating meetings with different durations

• Scheduling meetings at a specific location

• Applying special scheduling rules for certain types of meetings

Instead of manually explaining these details in every email, you can simply include the code word, and Workmate will apply the correct configuration.

Where Code Words Are Configured

Code words are configured in the Meeting Types section on the Assistant page.

Each meeting type can include a code word that Workmate will recognize when it appears in a conversation.

You can also reference these meeting types from Scheduling Preferences if you want to incorporate them into specific scheduling rules.